Executive Administrative Assistant

Executive Administrative Assistant

Join the Gerson family! We are growing and need to hire some very special people to join our customer focused team.

The Gerson Companies is a family owned seasonal, gift and décor importer based in Olathe, KS. We offer competitive benefit plans including 401k and Profit Sharing. If you are looking for a family atmosphere, come work for us!

JOB DESCRIPTION

Join our family. The Gerson Companies is a third-generation family-owned seasonal, gift and home decor importer that has been in business for 80 years. We are headquartered in Olathe, KS with offices in Hong Kong, Shanghai and sales personnel across the United States. We showcase our product lines in over 10 markets across the country including permanent showrooms in Atlanta and Las Vegas. We offer competitive compensation in addition to benefit plans including 401K, Profit Sharing and opportunities for growth. View our website at www.gersoncompany.com

POSITION SUMMARY

As an Executive Administrative Assistant to the COO and VP of Sales you will provide comprehensive office management and executive administrative support within each division. Critical to the role is ensuring professional representation in calendar management, travel scheduling, outside sales communication, vendor communication and contract management.

What an average day could entail:

  • Handle administrative needs of executives
  • Arrange conference calls, calendars, meetings and travel
  • Vendor communication
  • Maintain SharePoint sites for company
  • Distribution of reports to executives and sales team
  • Assist in the hiring, onboarding and offboarding of staff

What you need to bring to the table:

Previous experience as an executive secretary, administrative assistant, or in other related fields

  • Advanced Knowledge and utilization of O365 applications
  • Experience with SharePoint a plus
  • Excellent written and verbal communication skills a must
  • Ability to plan, organize and prioritize
  • Attention to detail and accuracy a must
  • Maintains confidentiality of all records and matters of the company.
  • Strong organizational skills
  • Ability to prioritize and multitask